JOB DESCRIPTION: Coordinator for Administration and Board Engagement

​

Position Overview:

The Coordinator for Administration and Board Engagement will work as a liaison between the board members and NKFI staff, helping to foster connections between staff and board members to engage them with the NKFI mission according to their areas of expertise. This staff member will also support the Foundation in an Administration/Operations capacity. The Coordinator for Administration and Board Engagement reports directly to the Chief Financial Officer.  

 

 
Essential Duties and Responsibilities:

​

Management and Administrative Duties:

 

• Answer main phone line with a friendly, professional and helpful demeanor and triage inquiries to appropriate staff. Answer main email account, triage inquiries to appropriate staff

• Input daily deposits of incoming revenue in DonorPerfect (donor database), and download SafeSave donations to DonorPerfect, reviewing for accuracy

• Assist Development Department with event close out (financial wrap up)

• Sort and distribute incoming mail, code mail and checks with appropriate GL and SOL codes, and post daily mail (including checks issued) and packages

• Coordinate tax letters in a timely fashion, and generate monthly postage report 

• Work with Programs, Marketing and Development departments creating online forms in DonorPerfect for upcoming events in a timely manner

• Support the planning process for the annual (or semi-annual) staff retreats in conjunction with the CEO.

• Facilitate Foundation wide staff trainings, such as facility safety drills

• Maintain office facilities, office equipment, including management of all office vendors and serve as liaison with IT consultant

• Other duties and special projects as assigned

 

Board Engagement:

 

• Board Event Scheduling and Facilitation of Quarterly Meetings. Maintain board minutes and attendance records.

• Assemble and distribute board meeting advance materials

• Participate in onboarding of new board members

• Support NKFI Board President and NKFI CEO in Board Retreat Planning

• Maintain Board Documents Repository

• Compile information for the Board Newsletter

• Provide continued support of the board recognition program

• Performs other related duties as necessary or assigned.

​

Qualifications:

​

• Ability to be onsite at the office, four days a week

• Experience working with volunteers and volunteer leaders desirable.

• Spanish speaker desired

• Demonstrates ability to work with administrative projects

• Excellent writing/editing and verbal communication skills, and strong attention to detail

• Ability to work well independently or as part of a team.

• Ability to manage multiple deadlines simultaneously

• 2-4 years of relevant work experience.

• Proficiency in Microsoft Suite (Outlook, Excel, Word, and PowerPoint) required

• Must be able to lift 35 lbs

​

Education  
Bachelor’s Degree from an accredited college or university desired. 
 

Reporting Relationship  
The Coordinator for Administration and Board Engagement reports to the CFO 

 

To apply, please submit a resume and cover letter to Chief Financial Officer, Sheilla Ntambo at sntambo@nkfi.org. No phone inquiries, please. 

​